1) Purpose of the Arts Council Child Protection Policy
a) This policy details the position of this organisation in relation to child protection issues arising during any activity under the jurisdiction of the Arts Council.
2) Supervision ratios
a) When allocating adult staff for the purpose of supervision of an activity involving children or young people, a risk assessment will be made taking the following factors into account: the sex, age and ability of the group; children with special educational or medical needs; nature of activities; experience of adults in off-site supervision; duration and nature of any journeys involved; type of any accommodation; competence of staff, both general and on specific activities; requirements of the organisation/location to be visited; competence and behaviour of pupils; and first aid cover.
b) For general activities, the following ratios will be used:
a. 1 adult for every 6 children aged 5-8
b. 1 adult for every 10-15 children aged 8-11
c. 1 adult for every 15-20 children aged 12 and over
c) The minimum requirement for supervision of any size group is one adult, plus enough supervisors to cope effectively with an emergency, based upon the results of the risk assessment as above.
3) Changing Rooms
a) When children and young people are using changing rooms, two members of staff will supervise them. Adult staff must not change or shower at the same time using the same facilities. For mixed gender activities, separate separate facilities will be made available for boys and girls. If a child feels uncomfortable changing or showering in public, no pressure will be placed on them to do so. Instead, they will be encouraged to shower or change at home.
b) If children with disabilities are taking part, both the child and their carer must be involved in deciding how they should be assisted. Ensure they are able to consent to the assistance that is offered.
4) Injuries and illness
a) When an injury occurs during any activity, the staff witnessing the incident should inform the parents of the child as soon as possible. If the child requires medical attention, staff should arrange for this immediately. All incident report forms must be completed for the incident and filed with the
b) For all children taking part in Arts Council activities, contact details should be available, as well as information about any relevant medical conditions.
5) Collection by parents/carers
a) Timetables for all events and activities should be made available to parents, and parents should be notified of any changes to this timetable in writing. For any child under the age of 18, permission must be obtained from a parent/carer before taking part in any activities.
b) The Arts Council is not responsible for transporting children to or from activities. In cases of late collection, staff should attempt to contact the parent/carer of the child according to the information held regarding contact
details, using the alternative contact if necessary. Staff should wait with the child until collected, and inform the parent/carer of the policy relating to late collection.
c) Staff should not, in cases of late collection, take the child home or to any other location, or ask the child to wait with them in a vehicle or facility alone. Children should not be sent home with any other person except with permission from the parent or carer.
a) Discipline should only be used with the clear intention of teaching or re-enforcing appropriate behaviour, and not to gain power, to embarrass or humiliate a child or young person.
b) Discipline should only be used to:
i) Develop a sense of responsibility for behaviour.
ii) Develop respect for others and their property.
iii) Reinforce the rules or values of the activity.
iv) Reinforce positive behaviour or attitudes.
v) Reinforce awareness of the health and safety aspects of the activity.
7) Physical Contact
a) Staff may need to use physical contact during an activity to instruct, encourage, protect or comfort a child or young person. This should be used only to meet the child’s needs and not the adult’s.
b) Physical contact should only be used to:
i) Develop arts activity skills or techniques.
ii) To treat or prevent an injury.
iii) To meet the requirements of the arts activity.
c) The adult concerned should explain the reason for the physical contact to the child, and unless the situation is an emergency the adult should ask the child’s permission.
d) Physical contact should not include touching genital areas, buttocks or breasts.
Physical contact should not take place in secret or out of sight of others. All injuries should be fully recorded by staff.
8) Sexual Activity
a) Sexual activity between children/young people is strictly prohibited during events and activities organised by the Arts Council. Inappropriate sexual behaviour committed by a young person may lead to disciplinary action in accordance with Manx legislation. Sexual activity between adults and children under the age of 16 is a criminal act and should be reported immediately.
b) Sexual interactions between adults and young people (aged 16 or over) involved in the same activity are prohibited when the adult is in a position of trust or authority. Inappropriate or criminal sexual behaviour committed by an adult will lead to suspension and disciplinary action.
9) Participants with Disabilities
a) Children or young people with disabilities have the same rights and opportunities as others involved in the activity to have fun and be safe. Due to their particular vulnerability to abuse or neglect, staff should take additional steps to safeguard them. Information relating to Arts Council activities should be made accessible to children or young people with communication difficulties.
b) When involving children with disabilities in events activities, staff should seek advice from the child with their parents regarding how they may be best assisted when taking part. When children with disabilities are lifted or manually supported, the individual child must be treated with dignity and respect.